Traveling for work can be a stressful experience, but with the right approach, it can also be productive and enjoyable. In this article, we will share some valuable business travel tips from seasoned executives and frequent travelers that will help you make the most out of your next work trip.
Keep your technology charged
Before embarking on your business trip, make sure to charge all your travel electronics at home. It's also a good idea to bring a portable charger, so you can stay connected on the go. Having charged electronics will enable you to use waiting time in airports and planes productively. CEO of JourneyPure, Cecelia Hunt, recommends having a pre-charged charger or battery to keep your phone battery from draining quickly.
Saurabh Jindal, the founder of Talk Travel, suggests bringing a power strip to the airport. This will be especially helpful when all power outlets have been occupied by others. Not only will this make your life easier, but you might also become a hero among fellow power-seeking travelers.
Pack your own travel snacks (Photo credit: daniel.draghici.gmail.com, Depositphotos.com)
Rack up those travel rewards
One of the perks of frequent business travel is the opportunity to earn travel rewards for personal use. Take advantage of this by utilizing your company travel to earn points or miles on your preferred airline, hotel, or travel credit card. You can also earn rewards and discounts from car rental companies and restaurant chains. Even if you don't think you'll use a particular brand again, ask if they offer a reward program. You might be surprised by how quickly you can collect points for freebies and discounts.
Get a comfortable and functional computer travel bag
The right computer bag is essential for a successful business trip. Look for a bag that is not too bulky, but still allows you to stow it easily below your airplane seat. Comfort is also important, as you don't want to arrive at your destination with a sore neck or back. HP offers a range of travel bags, such as the HP Renew Travel Backpack, the HP Renew Travel Laptop Bag, and the HP Renew Business Laptop Sleeve. These bags are made with recycled materials, lightweight, comfortable, and surprisingly affordable. They also come with a 1-year warranty and are water-resistant, providing peace of mind during your travels.
Dress professionally, even during transit
Appearances matter, so it's important to dress professionally when traveling for business. You're more likely to receive good customer service, obtain a hotel room upgrade, or secure a cab if you're dressed to impress. Additionally, choose clothes that are wrinkle-resistant and opt for non-crease fabrics. Stretch jersey dresses are recommended for businesswomen, while businessmen should look for wrinkle-resistant slacks and collared shirts. Remember to pack darker business clothes to hide creases and dirt. A travel steamer can also come in handy to keep your clothes looking fresh and wrinkle-free.
Invest in TSA PreCheck or Global Entry
If you frequently travel within the United States, investing in TSA PreCheck or Global Entry can save you time and hassle at the airport. These programs allow you to sail through security via shorter lines, and you typically don't need to remove laptops, liquids, and shoes. Most U.S. airports and airlines recognize TSA PreCheck, and while Global Entry costs more, it allows for quicker customs clearance when returning to the U.S.
Stock up on snacks and drinks
It's always a good idea to have some snacks and drinks on hand when traveling for business. You never know when you'll be stuck on the tarmac or if a meeting will go longer than expected. Airport snacks and food are often overpriced, so it's better to bring your own. Additionally, consider stocking up your hotel room with items you enjoy, such as bottled water, snacks, and breakfast items. This can help you avoid the high costs of minibar items.
Bring sleep essentials for the best rest
Getting quality sleep is crucial for effective business travel. Pack items that will make it easier for you to sleep, such as a pillow, a travel blanket, an eye mask, and noise-canceling headphones. These essentials will not only help you sleep on the plane but also ensure a good night's rest at your hotel. Investing in a travel neck pillow is also recommended to avoid a sore neck or back after a long flight.
Bring sleep essentials in your carry-on (Photo credit: ChamilleWhite, Depositphotos.com)
Make use of airport lounges
Airport lounges can provide a much-needed respite during your business travels. These lounges offer outlets, comfortable seating, and often include food and beverages, making flying a more enjoyable experience. Some lounges even offer showers, spa services, and sleeping pods. If you travel frequently, consider earning airport lounge access through miles or check if your company can reimburse you for a day pass fee. Many credit cards also offer free or affordable lounge access.
Be kind to the flight crew and other passengers
A little kindness goes a long way when traveling for business. Introduce yourself to the flight attendants, make small talk, and show appreciation for their service. Being friendly can significantly improve your flight experience. It's also important to be nice to other passengers and airport staff. Remember, we're all in this together. And don't forget to show extra kindness to parents with young children, as they may be having a more challenging time than you.
Kindness goes a long way, especially when traveling (Photo credit: pressmaster, Depositphotos.com)
Break foreign language barriers
If you're traveling to a foreign country and don't know the local language, a translator app can be a lifesaver. It can help bridge the communication gap and make reading business documents or menus easier. While it's helpful to learn a few keywords and phrases in the local language, having a translator app is essential for effective communication.
Stay hydrated when traveling for business
Dehydration can be a common issue during business trips, especially if you're traveling to a place with non-potable water. Cabin pressure and dry air in planes can exacerbate the problem, as can alcohol and caffeinated beverages. To stay hydrated, drink plenty of filtered water or electrolyte-infused drinks. Consider bringing along a reusable water bottle to fill up at the airport, reducing plastic waste and saving time.
Make safety a priority
When traveling for business, it's crucial to prioritize safety. Invest in a portable door lock to enhance security when staying at unfamiliar places or hotels. Keep your bag or luggage with you at all times in the airport, and avoid bringing unnecessary expensive items. Additionally, consider getting travel insurance to cover medical expenses or unforeseen events.
Snap a photo of your room number and parking spot
It can be challenging to remember your hotel room number or parking spot after a long day of meetings and travel. Take a quick photo upon arrival, so you have a visual reminder. This simple trick will save you from wandering around trying to find your room or car.
Stay fit during your business travels
Maintaining your fitness routine while traveling for work is essential for both your physical and mental well-being. Make use of hotel gyms, start your day with a few exercises in your room, or simply take a stroll to enjoy the city you're visiting. Stretches, yoga, and yoga classes near your travel destination can also help you stay healthy and relieve muscle tension.
Use sticky notes to get out of sticky situations
Colorful sticky notes can be a useful addition to your travel kit. Use them to leave thank-you notes for housekeeping, remind yourself to check for charging cords, or even entertain small children seated near you on planes.
Keep in touch via technology while away
Technology makes it easier than ever to stay connected with loved ones while traveling for work. Use FaceTime or Zoom to connect with your children for bedtime stories or a quick hello. Set up a regular schedule to check in with your family and loved ones, even if it's just for a few minutes. It makes a significant difference and helps maintain a sense of connection.
Add flair to your luggage
In a sea of similar-looking luggage, adding a personal touch can help you quickly identify your bags and deter potential thieves. Use stickers, ribbons, or patches to make your suitcase stand out from the crowd.
Make time for play during your business trip
Don't let work consume your entire business trip. Take the opportunity to explore your destination, even if it's just for a short time. Use any free time between meetings to plan activities or visit local attractions. You could also consider taking a personal day at the beginning or end of your trip to fully experience your destination.
Pack casual clothing, too
While business attire is essential, don't forget to pack some casual clothes for leisure time or sightseeing. Even if your schedule is packed with meetings, it's nice to have comfortable clothes for some downtime. This is especially true when you're traveling to a foreign country, as you may want to explore and experience the local culture.
Stow a separate stash of business travel must-haves
To make packing for business trips easier, create a separate stash of essential items that you always take with you. This can include an eye mask, toiletries, a remote phone charger, and any other items you use frequently during your corporate travels. By having a second set of these necessities, you can leave them in your luggage or computer bag, making it easier to grab and go for your next trip.
Use a business trip packing list
Even experienced business travelers can forget important items while packing. Stay organized by using a packing list specifically tailored for business trips. This checklist will ensure that you have all the essential items you need for a successful trip.
Whether you're a seasoned business traveler or embarking on your first work trip, these tips will help you navigate the challenges and make the most of your time away. By implementing these suggestions, you can have a stress-free and enjoyable travel experience. Safe travels!
Note: This article includes affiliate links and sponsored content from HP.
